In our previous article we discussed how to best use cover letters with proposals. Today, we have included a sample cover letter to give you a better idea of what that might look like. Also attached is a template we based the sample on.
Proposal Cover Letter Sample
Dear Mr. John Don,
I am pleased to enclose here our proposal on Adaption to Climate Change: Agroforestry and Sustainable Farming Practices in Kaule, Nepal to be implemented by KEN. We hope this proposal will allow you to come to a decision regarding support for this project in the coming weeks. KEN requests NPR 1,029,300 from the Embassy’s Small Grants Fund for local NGOs.
KEN last received funding from the Embassy two years ago for rebuilding after the earthquake. From our last meeting with your staff, we understand the Embassy is looking to build resiliency before the next big disaster strikes. Our project directly addresses this issue.
Adaption to Climate Change is a project focused on enhancing the resilience of small-scale farmers to the effects of climate change and to open up new possibilities for income generation. With your support, we will be able to eliminate reliance on cash crops and diversify farmers’ income, allowing for a better, sustainable lifestyle for all 762 residents of Kaule within 12 months.
I will be happy to respond to any questions you may have about the proposal. I can be reached at xx.xxx@KEN.org or +977-xxx-xxx xxx.
We thank you again for your consideration and look forward to hearing from you soon.
Proposal Cover Letter Template
Here is a proposal cover letter template. The above sample was used with this template as a base. This template is in print letter format. If the cover letter is intended to be sent as an email, then reformat to match the above sample.
An editable Word document file is also available below. All [red text in brackets] should be filled out and customized by the NGO. Do not forget to remove the brackets and red color before sending to a donor!
This sample has been shared with modification for learning and capacity-building purposes.