How to Register an NGO in Nepal -2023

Want to make a difference in the community? Are you planning to register NGO? But wait, are you clear with your organizational vision? Maybe you are but you might be unaware that more than 75,000 non-profit organizations/charities exist in Nepal and only 20% of the organizations are functioning effectively and the rest of them are only on paper. The reasons are lack of funding, dedication, motivation, support, etc. So, be very sure if you really want to register a new NGO. You might consider partnering with existing NGOs to work on the projects you have in your mind. You do not just want to go through all the hassles and end up on paper in a few years. If you have a real passion and dedication to give back to the community, then no doubt your organization will be different from the rest.

Also Read: How to Start an NGO

Registering NGO in Nepal

Most people complain about the confusion and complications with the procedure of registering an NGO in Nepal. Here we try to make your task easy with our step-by-step guidelines.

NGO in Nepal is registered under the District Administration Office (DAO) present in 77 districts. You also need PAN Number from the Inland Revenue Department and list your NGO under the Social Welfare Council (SWC). SWC is a government body established to coordinate and facilitate NGOs and INGOs in Nepal, in order to obtain the tax exemption and other specified facilities accorded by the Government. Registering under Social Welfare Council is also important to be able to receive a donation, whether it is from the government, bilateral/multilateral, or individual donor.

The registration must be renewed every fiscal year (Ashad-Shrawan).

Let’s Start the Registration Process

Step 1: Forming a Team and Documents You Need

  • Form a Board of members with at least 7 people holding Nepali citizenship: 1 President, 1 Vice- President, 1 Secretary, 1 Treasurer, and 3+ Members.
  • Collect copies of citizenship, passport photos, and character reports from Nepal Police of all members from respective districts of origin.
  • Set up formal documentation of your organizational goals and mission, and form a bylaw (Bidhan): Memorandum of Association as well as Article of Association of your organization, with the help of your team or, hire a lawyer.
  • Prepare the Minutes (in a register note) of the 1st meeting of the members of the NGO, stating the decision to open an NGO and why. Specify the names of board members and their roles, mission, objective, and source of funding. Every page needs to be signed by Board members. Also, include at least 3 signatures of witnesses.
  • Draft rent agreement. Even if you are planning to start your NGO from your home, you will need this to validate the location of your NGO. Also, do not forget to include a copy of the citizenship of the house owner. If the house is under your name, you will need a copy of the Land Ownership Certificate (lalpurja) too.
  • Do not forget to prepare rubber stamps with your organization’s name and logo- Yes, before registering. You will need it on every application you fill in from now on.
  • Consider the budget aspect. The total cost to register an NGO will come around 10,000 (not including the lawyer’s consultancy fee).

Tip: File at least 5 copies of each document- you do not want to run around finding a photocopy machine.

Step 2: Ward Office

You will need the “Recommendation Letter” from the ward office. The ward office varies with the location and address of your organization. You need to submit an application for the recommendation letter with copies of the above-mentioned documents. The application should be signed by the president and stamped. If you have already designed a letter pad for your organization you can use it, if not plain A4 size paper is acceptable.

Step 3: District Coordination Committee Office (Jilla Samanwaya Samiti)

After you receive a recommendation letter from the ward office, you need to submit an application to the District Coordination Committee for a “Certificate of Registration”. An application form is provided by District Cooperate Committee. Attach the required document.

Step 4: District Administration Office

Here is where you will receive the registration number for your NGO. You will need to fill in five copies of the application forms provided by the District Administration office. Please also keep the soft copy of your Bidhan handy because sometimes they ask us for a soft copy for their records.

Step 5: Social Welfare Council (Samajh Kalyan Parishad)

Visit the Social Welfare Council (SWC) to get the Affiliation Certificate. You need to fill in the application form provided by SWC and submit it with copies of the recommendation letter from the ward office, a certificate of registration from the District Coordination Committee, and the District Administration Office with other mentioned documents.

Check: SWC’s Guideline for NGO Approval

Step 6: Inland Revenue Department

All NGOs must have a Permanent Account Number (PAN) card which is a ten-digit alphanumeric number under the Income Tax Act 2058 And Regulation 2059. This is a must to open a bank account under your NGO’s name to work out the finances. Before you visit the office, make sure you have a copy of the minute, where it is clearly mentioned who among the Board of members will sign the application form.

You need to submit an application for a Permanent Account Number (PAN) provided by the Inland Revenue department with copies of the above-mentioned minute, Registration Certificate, citizenship, and two identical passport-size photos of the person who signs the application form, sketched map of the location of your main office or head office.

An inland revenue official vets your application with regard to correctness and completeness. If found correct and complete, you will receive a “Temporary Account Number Registration Certificate”. It is valid for 3 months. You will receive the “Permanent Account Number (PAN) Registration Certificate” and your “PAN Card” within 3 months.

Note: You need to pay a 10% tax on Rent mentioned in the Rent Agreement

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Finally, the process is completed, but before you get yourself busy working on the projects, do these steps, for future reference.

  • Make copies of all the certificates you have received and file the originals somewhere safe.
  • Call your first official board meeting and lay out a timetable of action for getting your new project running. Do not forget to minute the decision you have made and get it signed by all members.
  • Let people know that you exist and what you plan to do- Build a website and open social media account.

Now, get your new project running.

NGO Renewal Process

All NGOs’ registration must be renewed annually at:

  • The Tax office,
  • Ward office and Nagar Palika (Municipality office)
  • District Administration Office and
  • Social Welfare Council (every 3 years)

NGO Renewal process and documents needed

Step 1 Auditing

Hire a legal representative/Auditor to prepare an audit report.
(Note: Don’t forget to ask for a Tax clarification certificate from your representative.)

Step 2 Tax Office

Documents needed: Photocopies of all the certificates, Audit report, Auditor’s tax clearance certificate, Application

Step 3 Ward office:

Documents needed: Photocopies of all the certificates, Photocopies of tax clearance, Application

Step 3 Nagarplika Office (Municipality office):
Documents needed: Photocopies of all the certificates, Photocopies of tax clearance. Photocopy of Auditor’s license & Tax certificate, Photocopy of Bidhan, Photocopy of Minute, Photocopy of Ward office application + receipt, Application

Step 4 Jilla Prasashan Office (District Administration Office) (Sunday, Tuesday, Thursday only)
Documents needed: Photocopies of all the certificates, Photocopies of tax clearance, Photocopies of Auditor’s license & Tax certificate, Photocopies of Bidhan, Photocopies of Nagarpalika, Photocopies of Minutes, Upcoming year Planning, List of Board Members, Application

Step 5 Social Welfare Council (Once every 3 years)
Documents needed: Photocopies of all the certificates, Photocopies of tax clearance, Photocopies of Auditor’s license & Tax certificate, Photocopies of Bidhan, Photocopies of Nagarpalika, Photocopies of Minute (Board member selection meeting), List of Board Members, Application

ALL THE BEST!

[Note: The article was updated in August 2019 (Shrawan 2076) based on my own experience of registering an NGO, the registration process might change according to law.]


About the author

Priti Thapa

Priti is a Development Professional with years of experience as a Director of Operations for an American humanitarian organization in Nepal. She is a published writer and researcher focusing on international development funding and grassroots NGOs. She holds a master’s degree in Business. She oversees the team that provides support to NGOs and site users.

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moz
moz
6 years ago

This website was… how do I say it? Relevant!! Finally
I’ve found something which helped me. Kudos!

Rosgen
Rosgen
5 years ago
Reply to  Priti Thapa

Hello.

Is it possible to start a housing and education ngo project.

Can we take over existing ngo and expand it

How much money can be transferred and withdraw

Do we need to pay tax

Bikash pal mahato
4 years ago
Reply to  Priti Thapa

Helo Goodmorning sis, me 4 month ago I was did NGO from bt my form not approval why?

sangye
sangye
3 years ago
Reply to  Rosgen

Dear Rosgen,

we have organization that you have been searched for. we are based and working in remote area of Nepal. for further information kindly do contact with us on sangye567@gmail.com .

Protyusha Mazumder
5 years ago

Dear Priti this article was of much help. Would like to get in touch with you. Can you share your e-mail ID/ LinkedIn with me?

Ashok Chhetri
5 years ago

Wow, Priti You have given so much information here. I respect your research and effort to make this. It’s a great help for my upcoming business setup. Thank you so much !

Ajit
Ajit
5 years ago

Mam I need some info about it like I am from India and I am social activist here under Dadhichi Foundation. We are working here for socially backward women. Can I start a NGO there in Nepal?

Ajit kumar

Rahul Ray
Rahul Ray
5 years ago
Reply to  Ajit

Dear Ajit , please contact with me , i am on the same way with my team . we will do it jointly. Please contact me rahulray1126@gmail.com

kamman thagunna
kamman thagunna
5 years ago

dear, priti, I always quriuous on social work and help people who need it. but i can’t creat NGO’s persent days so i want join with NGO’ s or INGO’s who works for humanity and prosperity. can I?

Ritik Dangol
Ritik Dangol
5 years ago

Dear Priti this article was of much help. I would like to get in touch with you. Can you share your e-mail ID with me?

Rajesh Kumar Yadav
Rajesh Kumar Yadav
5 years ago

I am very much impressed by the easy understandable process you have written. Thanx for the effort. I agree on your point to take over the NGO who are not active rather than registering another new one. But how and where to find such list of inactive NGO’s . And if they are willing to give away to other people for future service. If you have any idea regarding this.

Anil Karki
Anil Karki
5 years ago

Would you please provide me your contact details? I like to work with you. Cheers!

Proposals forNGOs
Proposals forNGOs
5 years ago
Reply to  Anil Karki

Hello Anil, you can send you CV with a cover letter to info@proposalsforngos.com. Thank you.

Sam Thomas
Sam Thomas
5 years ago

Thanks a lot for all these valuable informations.
I would like to be in touch with you
Sam

Naveen Maharjan
Naveen Maharjan
5 years ago

An article about registration of Non Profit Organisation in Nepal helps many people. If there are more article about annual renewal, planning and implementation of NOG and its programs will be greatful.

Nawaraj shah
Nawaraj shah
5 years ago

its really very helpful for me to understand the process of registering NGo. thankyou so mch fr ur valuable words.

Carrie Polhill
Carrie Polhill
5 years ago

This is such a helpful article, thank you for sharing! I am looking to support a Nepali charity organisation, but I would like to check independently that it has been registered officially. Would you know any place I can check that please?

Rewati Prasad Rai
Rewati Prasad Rai
5 years ago

Dear Priti, thank you for this very informative write up about setting up NGO. I wish to register a trust in the name of my late father who was a World War II hero and a Victoria Cross awardee. Can I follow the same procedure outlined by you or is there a different procedure? Please do guide me. Thanks

Rewati Prasad Rai
Rewati Prasad Rai
5 years ago
Reply to  Priti Thapa

Dear Priti, thank you for your reply. Can you please outline the procedure of registering trust under the trust act? We are in touch with a lawyer in Itahari and he has advised to register as Prathistan instead of trust. Is it correct? I am a Nepalese citizen and have nagarikta pramaan Patra, but I mostly live in India due to my medical problems. Is it possible for me to register trust/prathistan?

K Vaidya
K Vaidya
5 years ago
Reply to  Priti Thapa

Excellent piece of work, Priti ji. I think this one regarding the trust or foundation is applicable to me since I am interested in setting up an organization to award grants to some public school students. I will contact you by email. Thanks.

Paul Bramich
Paul Bramich
5 years ago

Hi Priti,
I am based in Australia and was keen to set up an NGO to deal with reforestation in the East of the country ,your information was very informative.I have some Nepalese friends who would be keen to be involved ,do you know of an existing NGO doing this sort of works?
Thank you again for your informative information.
Regards
Paul

upendra malla
upendra malla
5 years ago

priti thapa can i talk to you in gmail?

Gautam Silwal
Gautam Silwal
5 years ago

Can we talk in email please

Prakash Timalsina
Prakash Timalsina
5 years ago

Really this article is very useful those who are interested to establish the NGOs for the development work. But I have a question about Board member; Can Foreigner also be a board member during establishment?

Md Janab Alli
Md Janab Alli
5 years ago

In the month of August 2019, We are going to establish new NGO, and sure will gonna follow your instructions/guidelines dear priti mam. Hope will not face any problems for the registration.
Thank you so much for the most relivent information. Will be touch with you.

Prason
Prason
5 years ago

Is there any type of working experience required to open social organization?

Ruben shrestha
Ruben shrestha
5 years ago
Reply to  Priti Thapa

will you please send us the sample of bidhan for NGO (Social type)?

ronikar
ronikar
5 years ago
Reply to  Priti Thapa

can a +2 passed student open ngo without joining bachelor

Sangam Basnet
Sangam Basnet
5 years ago

What sort of issues are most serious in Nepal currently based on which we can start a NGO foundation? Please suggest.

Nitesh ray
Nitesh ray
5 years ago

Can u send me a sample of bidhan???(niteshray30@gmail.com)

Dushala
Dushala
5 years ago

Hi Priti, we had registered NGO and worked on public health issues for about six years but it has not been so active for the last few years and we have not renewed it. What is the process of renewing the same NGO with new members and additional scope of work?

Rooney
Rooney
5 years ago

Hi Priti
I know this question has probably been asked before but is there a difference in registration between an NGO and an INGO? If it is an INGO, is it ok if the people setting it up are not Nepali citizens?

Narayan singh Bist
Narayan singh Bist
5 years ago

Hi…mam tq for shear wonderful improtant subject …I want open new Ngo in Nepal im citizen of nepal and currently working in India and want know that if someone Indian donate us money for same purpose can receive ? If yes how ?? Plz suggest… ..

Narayan singh Bist
Narayan singh Bist
5 years ago
Reply to  Priti Thapa

Okay tq mam, i want add one more question ….
For a Ngo I will provide my own land or want service life time If I will provide everything from my side,i have my own source to running ngo,like doner donation,my personal fund so will i need to make committee for formed Ngo or can open single person ….. For example Bawana foundation its my daughter’s name so i mean…. will necessary to make a 7 member commity or only can I operate individually???

Priyanka
Priyanka
5 years ago

Hi Priti,

Thanks for giving all the information in so detailing.
I want to open my existing International NGO’s branch office in Nepal. Please answer my Question:
– Do I need to register our self first for branch office also?

Kindly provide information regarding my question.

Thanks in advance

Dhakal
Dhakal
5 years ago

Hello Priti,
I reside in a different country. I have a team there, is it possible for me to become a part of new registration without my physical presence?
Thank you

Sanjiv
Sanjiv
5 years ago

Hello.
Can you exaplain more about the objectives of ngos please? One ngo must have only one specific objectives?

sushma pokhrel
sushma pokhrel
5 years ago

thank you so much for your information.

Sahaj Shrestha
5 years ago

Hello. I want to expand my 30 year old NGO from Japan to Nepal. I have heard from people around me that I need prepare NRs. 3 Lakhs rupees for that. Is this true ? What are the deposits or capital or costs for setting up an International NGO in Nepal ?

Ram Singh Tamang
Ram Singh Tamang
5 years ago

Most of your articles are field and experience based…excellent article.

Noorul Hasan Hashmi
Noorul Hasan Hashmi
5 years ago

My confusions are cleared now. Very easy and usefull advice. Lot of Thanks Miss Priti.

Bhupendra B.k
Bhupendra B.k
5 years ago

thank you so much

Bishikha
Bishikha
5 years ago

Hi Priti,
Thank you so much for the post. It is really very helpful for people like us who are new in this field. I would like to know about the renewal process of NGOs. Where to renew? Do I have to renew every year in every department every year? Someone told me that NGO needs to be renewed in every 3 year in SWC. Is it true? And what about other departments?

Sunil Hansda
Sunil Hansda
5 years ago

Thank you so much ma’am these really had given clear idea.hats up to your Writings. The Information which I was searching I found it here. God bless.

shyam Ghimire
shyam Ghimire
5 years ago

We have registered an organisation but have not received any funds from locals bodies. we are collection money within members and doing Program. It was registered on 2018 Nov 2
.Now to go on Vat do we have to audit?

subjana maharjan
subjana maharjan
5 years ago

hi priti. im planning to register NGO with my friends related to help for patients suffering from cancer and we are planning to collect fund from each family as donation in every month. till now we have not found any funding agency. just we are planning to collect 10 Rupee from each family in local people and our service will be for local people for starting period but it will be expand if organization will established well in future. would you please help me to develop bidhan with my purpose to register NGO. im not clear about bidhan. thank you

Sneha
Sneha
5 years ago

Could any one please send me a copy of bidhan

Proposals forNGOs
Proposals forNGOs
5 years ago
Reply to  Sneha

Hello Sneha: Unfortunately, we are not able to publish a sample, but please do write to our contributor Priti at priti@proposalsforngos.com, she might be able to help.

sangye
sangye
5 years ago

a good reference!! thanks !!

Jayaram Sapkota
Jayaram Sapkota
5 years ago

how to register club in village?

Yadav Raz
Yadav Raz
5 years ago

Thanks it’s really helpful

David Sharma
David Sharma
5 years ago

I just want to confirm whether if NGO can make their own revenue, or to make it simple can they run a program that makes money but not for profit, or their income rather than just relying on funds or grants?

Proposals forNGOs
Proposals forNGOs
5 years ago
Reply to  David Sharma

Dear David: Yes, all NGOs can make money with the project activities. In fact it is very essential to include it as a organization sustainability plan. The only condition is the money earned should be invested in the NGO itself and not be distributed as profit.

Chandan Rakbanshi
Chandan Rakbanshi
5 years ago

Suggest me how to start new club??

Safid Rain
Safid Rain
5 years ago
Reply to  Priti Thapa

Dear Priti: NRN can open the NGO in Nepla?

Purusotam L Shrestha
Purusotam L Shrestha
4 years ago

Hi Priti Thapa Bahini, I would like to speak regarding setting up a foundation in Nepal. How do I contact you? I live USA and Australia but now I am in Sydney.

Rose Rasali
Rose Rasali
4 years ago

Hello mam I am an 16 years old girl from butwal and it may seems like I am joking but I really wanna help the street dogs and cats which are roaming here and there in my city . I dont know although there are other clubs involved for them but I think they are effectively working here. Whenever I see dogs and cats roaming here and there in street with wounds all over there body my eyes can’t control my tears. As u mentioned to open an NGOs one must have a nepali citizenship I dont think that I… Read more »

Sanjay
Sanjay
4 years ago

This is very usefull please let us know futher information or how i can get new information or information about business registration like woman entrepreneurship and process of registration etc

Shubham
Shubham
4 years ago

Mam how to make a proposal for ngo

Rosie
Rosie
4 years ago

Great information – thank you Priti!
Do you know if someone making a corporate donation from abroad to a Nepalese NGO can claim tax relief on their donation?

Rakesh Sapkota
4 years ago

Dear Pritiji, I found this blog useful. We do have one non-profitable organization (as a football club) established in the year 2057 B.S., named Social Welfare Sports Center. Later, due to legal provision we re-registered in the same name under Kathmandu district sports office, sanogaucharan in the year 2068 B.S. (named Social Welfare Sports Center Club) which is affiliated with National sports council. Now, we have all the registration renewed, audit report intact, pan no. renewal, and certificate of non-profit. Is it still necessary to get permission from DAO, Kathmandu, since legally we are updated and under the hierarchy of… Read more »

Kishan
Kishan
4 years ago

Hello Ms. Prity,
I am seeking your kind help. I am looking forward to open up the concept for the NGO that is targetted towards local participation and employment of the public residing in the world heritage sites in Nepal. Can you help me to find one of the NGOs that i can acquire to start this concept? Let me know if you could possibly help. (with thanks: makishan13@gmail.com)

chloe
chloe
4 years ago

Hi, I was wondering what was the process to add a Nepali board member to the board of a local NGO. Is there any form we can download? I have been trying to find information on the matter, but it has been quite hard.

Ramesh Majhi
Ramesh Majhi
4 years ago

mw pani intrested xu social work ma so help me who to ragistar

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