Sample Grant Extension Letter Template

Many donors are willing to extend the timeline or even the budget of an active grant. In our previous article, we discussed five tips for requesting extensions. Today, we have included a sample letter to give you a better idea of what that might look like. Also attached is the grant extension letter template we based the sample on.

Request for Grant Extension Letter Sample

Dear Mr. John Don,

I am writing to request an extension of grant no. 03451, Justice and Gender, to 31 November 2018. The current end date of the grant is 30 June 2018.

The primary reason for the extension concerns an important meeting that has been postponed and will now be held from November 16-19 in New Delhi, India. This meeting will bring together female advocates, NGOs, and others involved in gender-based litigation from around the country. We are very excited about this meeting, which will be an unprecedented opportunity to focus on the potential value (as well as challenges) of prosecuting gender-based issues in district courts.

Additionally, the extension will allow us to assist some of our beneficiaries in organizing their own networking sessions to share stories and tips for the courtroom. We will also be holding a small consultative meeting about a publication we are preparing.

The grant has been enormously successful, and the investment made thus far in this project has had a demonstrable impact in strengthening the field. Our challenge now is to move forward to the next stage, seeking to strengthen existing impacts and further consolidate their usefulness and effectiveness.

Towards this end, we plan to submit to you soon a final narrative outlining what we have learned from the grant thus far. We then hope include with that a supplemental proposal for activities and budget going forward. We anticipate the supplemental proposal would be roughly proportional in size to the original one.

Please let us know if this approach makes sense.

I look forward to hearing from you soon.

Best regards,

Rana Thapa

Request for Grant Extension Letter Template

Here is a proposal grant extension letter template. The above sample was used with this template as a base. This template is in print letter format. If the extension letter is intended to be sent as an email, then reformat to match the above sample.

An editable Word document file is also available below. All [red text in brackets] should be filled out and customized by the NGO. Do not forget to remove the brackets and red color before sending to a donor!