Annex is based on the Latin word annexum and means ‘to add something’. In a proposal it is usually the last pages of your application. Here you can add information that is important but would clutter the body of the proposal.
It is very important to keep a proposal short and to the point, but sometimes it might make sense to add some additional information. This can be placed in the annex. If the donor is very interested in your proposal, they will read through this information. At the same time you can still keep your first pages sharp and only filled with the most essential information. This way, you can catch the donors attention while still supplying them with all the important facts that they need to know.
Things that usually go in the annex include:
Be careful here. While it sometimes might feel like the more pages your proposal has, the better it is, this is not the case. It is important to keep it to the point, and the same goes for the annex. Do not include everything you have if the donor does not request it specifically. This particularly applies for staff profiles, references, and registration documents.
Only include information that is accurate and supports your proposal in the annex. More background to your organization might help your donor understand your history, but do not make it too long, even if it is “only in the annex”. Somebody still needs to read it and stay engaged. The same of course goes for case studies and reports of past projects. Further, research might help you make a point for your assumptions, but if you have pages over pages of it, make sure you only include really relevant things. After all, the annex is still a part of your proposal.
Eva is based in Germany and has worked for nearly a decade with NGOs on the grassroots level in Nepal in the field of capacity development and promotion of sustainable agricultural practices. Before that, she worked in South America and Europe with different organizations. She holds a Ph.D. in geography and her field of research was sustainability and inclusion in development projects.
Yes before preparation of of proposal there is needed to discussing the possibility and reality of the situation and our vision . what is our targets and which community or issues we are going to try enhanceing of our project is necessary.situation analysis and resources mapping is necessary to achieve targeted goal.we most study about cultural and social indifference in that project implemented areas.