The word ‘proposal’ literally means “an act of putting forward or stating something for consideration”. This relates to business proposals, marriage proposals, legal proposals, and research proposals in addition to project proposals.
In the non-profit world, a proposal is a document with which an NGO puts forward a specific project to a donor for funding consideration. Thus, a proposal is a tool for NGOs to gain funding, and for donors to decide who to fund. In other words, a project proposal explains the plan and purpose for the set of activities an NGO wishes to implement, and requests funding from a donor.
While the basic parts of a proposal are fairly standardized, every proposal is unique. Each NGO, project, and donor is different, so good project proposals take all of these factors into account. Additionally, each donor may have their own application requirements to include.
While a good proposal is often essential to securing a grant, it is only one piece of the larger application process. Even before putting pen to paper, creating a good project to write about requires a lot of background research and planning.
So why do NGOs have to spend so much time and effort away from their projects to write proposals?
Why write a proposal?
A project proposal does more than just secure grants. The process of drafting a proposal helps NGOs plan a project from the idea stage to reality. It provides a way to flesh out, explain, test, prove, critique, and share the project details. Additionally, donors pay great attention to the contents of the proposal. Donors cannot read your mind, and very few are able to visit the project site of every applicant. So, donors have to make do with the information they receive in the proposal and learn to read between the lines.
Beyond project details, donors read proposals to answer questions such as:
Does the NGO have the capacity to implement the project?
If an NGO does not have the capacity to write a good proposal, it may not have the capacity to run a good project.
Can the NGO be trusted?
NGOs who trust donors with honest and transparent explanations of project costs, risks, and weaknesses are more likely to be trusted in return.
Are all partners and officers on the same page?
Inconsistencies in the proposal may indicate that there is a lack of coordination within the NGO.
Will the NGO be a good communicator?
Communication is vital to relationships. Donors see spelling, grammar, tone of voice, and clarity in proposals as a reflection of future communications.
Will the NGO make a good partner?
Donors look to see if you have researched them, to understand their needs, and to pay attention to application instructions.
Will the NGO still be around in five or ten years?
The NGO’s history, current resources, and long-term vision help donors determine if the NGO will be a long-term player in the development field.
A project proposal can say many things, not all of which are intentional.
Alta Alonzi is a writer and researcher focusing on international development funding and grassroots NGOs. She works with the fundraising consulting company Philantropia conducting research for clients ranging from small NGOs to UN organizations. She also works closely with FundsforNGOs running training webinars, contributing resource guides, and updating the Premium donor database.
Dear Blair, on our website, we provide you tips and tricks with samples on how to write a proposal with experts advice on how o find donors.
For more info- email programs@proposalsforngos.com
Dear Advinay:
Thank you for your comment. I hope you can find the resources on this page that you need to write successful proposals for your NGO. All the best!
Dear Thembo Joel:
Thank you for your comment. I hope you can find the resources on this page that you need to write successful proposals for your NGO. All the best!
fantastic issues altogether, you just gained a new reader.
What would you suggest about your submit that you just made
some days in the past? Any certain?
I am not clear what exactly you mean with cooperative societies. If you mean cooperative as organizations, there are some donors who fund them as well. It always depends on the kind of grant. Read the guidelines carefully, normally they tell you which kinds of organizations a donor is willing to fund.
Elvis dela Torre
5 years ago
I need sample on how to create a project proposal(e.g.barangay solar street light project)
My Project Director told me to study about the project proposal for our organization.I joined this job last five days.I have never seen these proposal and I am just an intern.Our organization works for Citizenship.Can you help me for that proposal.I need the proposal for the next coming projects.You can also keep in touch me my mail- gtcrapperlay@gmail.com directly.Thank you.
Am running as an individual and doing boreholes in our rural comunity but i sometimes get challenges in raising funds. i sue my salary and earnings from my hardware shops. how can i apply for funds as an individual
Olum Andrew Livingstone
5 years ago
Very important information for me in proposal writing.
Olum Andrew Livingstone
5 years ago
Good information
Olum Andrew Livingstone
5 years ago
Dear Alta,
Can you share with me the sample of a good project proposal to guide me in proposal writing?
Dear Olum, You can find our selection of sample proposal here. Hope this will be of help.
Ranganai Majoni
5 years ago
Am running as an individual and doing boreholes in our rural comunity but i sometimes get challenges in raising funds. i sue my salary and earnings from my hardware shops. how can i apply for funds as an individual
Dear Ranganai. Most of the foundations call proposals for NGOs but there are few which are open for individuals too. You recommend you to check this website for more options.
Muktijuddhar Sontan Foundation of Bangladesh ( Which English Name is Freedom Fighter Sons Foundation of Bangladesh) is an independent grant-making organization governed by a voluntary board of trustees. The Foundation was formed as a trust under Bangladesh law in Under Voluntary Activities Act. 21 of 1860 and registered with the Register of Join Stock Company’s and Firms of the Government of Bangladesh in November 2016. It has been running a number of programs that work towards freeing people from poverty, ignorance and oppression. Muktijuddhar Sontan Foundation of Bangladesh aims to alleviate poverty, sickness, distress and suffering of the Bangladeshi rural… Read more »
Importance of the proposed project: Almost one fourth of the total population of the country live in the coastal areas of Bangladesh, where majority of the population are somehow affected (directly or indirectly) by coastal floods tidal surges, river-bank erosion, salinity, tropical cyclones etc. Most of the students in these area have to carry their books in hand since they do not have school bag. Thus, their books torn apart and get scraped by the rain and dust. Hence, it is impossible for them to buy school bags due to the scarcity of the wealth. In addition to ensure cent… Read more »
Conclusion & Recommendation: The functions of the Muktijuddhar Sontan Foundation of Bangladesh ( Which English Name is Freedom Fighter Sons Foundation of Bangladesh) shall be to provide for the welfare of the beneficiaries and to provide assistance for the family members of freedom fighters and their orphan descendants, poor, meritorious victim students of river corrosion. We strongly believe that this kind of project will bring good fame for the Sustainable Development to the Educational site as well as for Bangladesh. Thus, we strongly believe that the donor/donors for funding will approve the project and obliged thereby. We are Looking Forward… Read more »
Dear Nagendra: With thousands of donors in the world today, we are not able to contact donors on your behalf. We suggest you check the funding announcement or the donor website for relevant contact information and contact the donor directly. Learn about: Donor Research – How to find the right match
Wonderful story, reckoned we could combine a handful of unrelated data, nevertheless seriously really worth taking a appear, whoa did one particular master about Mid East has got additional problerms as well.
Kifle
4 years ago
Thanks so much
Farid ullah
4 years ago
Dear Mam your method and way of proposal is most simple and helpful for for those who study so I am appreciative you
Please send me your contact information
Thanks
Regards
Farid ullah chairman Guldasta Welfare Organization Peshawar Pakistan
How can we get help
Dear Blair, on our website, we provide you tips and tricks with samples on how to write a proposal with experts advice on how o find donors.
For more info- email programs@proposalsforngos.com
Hi!
I have been looking for proposal templates for beekeeping may you please help.
Dear Jotex: We have a selection of sample proposals here: proposalsforngos.com/sample/
I have been trying to find these kind of blog for so long. Thank you for this.
Dear Advinay:
Thank you for your comment. I hope you can find the resources on this page that you need to write successful proposals for your NGO. All the best!
Encouraging tips in proposal writing realised..thanks
Dear Thembo Joel:
Thank you for your comment. I hope you can find the resources on this page that you need to write successful proposals for your NGO. All the best!
fantastic issues altogether, you just gained a new reader.
What would you suggest about your submit that you just made
some days in the past? Any certain?
My NGOs want to support the prevention on environmental issues in south region at unguja island.
Can cooperative societies benefit from donor funding?
Hello Albert,
I am not clear what exactly you mean with cooperative societies. If you mean cooperative as organizations, there are some donors who fund them as well. It always depends on the kind of grant. Read the guidelines carefully, normally they tell you which kinds of organizations a donor is willing to fund.
I need sample on how to create a project proposal(e.g.barangay solar street light project)
Dear Elvis:
You can find samples here
My Project Director told me to study about the project proposal for our organization.I joined this job last five days.I have never seen these proposal and I am just an intern.Our organization works for Citizenship.Can you help me for that proposal.I need the proposal for the next coming projects.You can also keep in touch me my mail- gtcrapperlay@gmail.com directly.Thank you.
Dear Reဲ Linn Thu: Could you send me more detail on my email @programs@proposalsforngos.com
Am running as an individual and doing boreholes in our rural comunity but i sometimes get challenges in raising funds. i sue my salary and earnings from my hardware shops. how can i apply for funds as an individual
Very important information for me in proposal writing.
Good information
Dear Alta,
Can you share with me the sample of a good project proposal to guide me in proposal writing?
Regards,
Dear Olum, You can find our selection of sample proposal here. Hope this will be of help.
Am running as an individual and doing boreholes in our rural comunity but i sometimes get challenges in raising funds. i sue my salary and earnings from my hardware shops. how can i apply for funds as an individual
Dear Ranganai. Most of the foundations call proposals for NGOs but there are few which are open for individuals too. You recommend you to check this website for more options.
Interested to share a project proposal and look for your feedback with edition.
Dear Mowdudar:You can share the proposal at info@proposalsforngos.com.
Dear Mowdudar:You can sare the proposal at info@proposalsforngos.com.
Youth Related project proposal
thank you
Very useful and informative
Muktijuddhar Sontan Foundation of Bangladesh ( Which English Name is Freedom Fighter Sons Foundation of Bangladesh) is an independent grant-making organization governed by a voluntary board of trustees. The Foundation was formed as a trust under Bangladesh law in Under Voluntary Activities Act. 21 of 1860 and registered with the Register of Join Stock Company’s and Firms of the Government of Bangladesh in November 2016. It has been running a number of programs that work towards freeing people from poverty, ignorance and oppression. Muktijuddhar Sontan Foundation of Bangladesh aims to alleviate poverty, sickness, distress and suffering of the Bangladeshi rural… Read more »
Importance of the proposed project: Almost one fourth of the total population of the country live in the coastal areas of Bangladesh, where majority of the population are somehow affected (directly or indirectly) by coastal floods tidal surges, river-bank erosion, salinity, tropical cyclones etc. Most of the students in these area have to carry their books in hand since they do not have school bag. Thus, their books torn apart and get scraped by the rain and dust. Hence, it is impossible for them to buy school bags due to the scarcity of the wealth. In addition to ensure cent… Read more »
Conclusion & Recommendation: The functions of the Muktijuddhar Sontan Foundation of Bangladesh ( Which English Name is Freedom Fighter Sons Foundation of Bangladesh) shall be to provide for the welfare of the beneficiaries and to provide assistance for the family members of freedom fighters and their orphan descendants, poor, meritorious victim students of river corrosion. We strongly believe that this kind of project will bring good fame for the Sustainable Development to the Educational site as well as for Bangladesh. Thus, we strongly believe that the donor/donors for funding will approve the project and obliged thereby. We are Looking Forward… Read more »
Could you visit http://www.srn.org and suggest us for potential donors !
Dear Nagendra: With thousands of donors in the world today, we are not able to contact donors on your behalf. We suggest you check the funding announcement or the donor website for relevant contact information and contact the donor directly. Learn about: Donor Research – How to find the right match
how to start NGOs
Check out tips on How to start NGO by our donor researcher Alta Alonzi.
Google
Wonderful story, reckoned we could combine a handful of unrelated data, nevertheless seriously really worth taking a appear, whoa did one particular master about Mid East has got additional problerms as well.
Thanks so much
Dear Mam your method and way of proposal is most simple and helpful for for those who study so I am appreciative you
Please send me your contact information
Thanks
Regards
Farid ullah chairman Guldasta Welfare Organization Peshawar Pakistan
But please give us a Donors list from which we get fund easily thanks
Its, so great educative tips to learn in a friendly manner
Dear Gerald: I am glad you found this article helpful!
Please inform me for only new proposal related to beekeeping and health intervention